Setup O365 Altalink C8145: Easy Configuration Guide

Configuring the Xerox AltaLink C8145 multifunction printer with Office 365 (O365) is a straightforward process that enables seamless integration with Microsoft's cloud-based productivity suite. The AltaLink C8145 is a high-performance device designed for large workgroups and busy offices, offering advanced security, productivity, and mobility features. To set up the O365 Altalink C8145, follow this comprehensive guide.

Prerequisites and Preparation

Before starting the configuration process, ensure you have the following prerequisites in place:

• A Xerox AltaLink C8145 multifunction printer with the latest firmware installed
• An active Office 365 subscription with the necessary licenses for your organization
• A valid Microsoft Azure Active Directory (Azure AD) tenant
• Administrative access to the Xerox printer and O365 environment

It is also recommended to have a basic understanding of networking concepts, O365 administration, and Xerox printer configuration.

Connecting the AltaLink C8145 to the Network

To connect the AltaLink C8145 to your network, follow these steps:

1. Physically connect the printer to your network using a CAT5e or CAT6 Ethernet cable
2. Turn on the printer and navigate to the Settings menu
3. Select Network Settings and choose the Wireless or Wired option, depending on your network configuration
4. Enter your network credentials, including the SSID, password, and subnet mask
5. Save the changes and restart the printer to apply the new network settings

Configuring O365 Integration

To configure O365 integration on the AltaLink C8145, follow these steps:

First, register the printer with Microsoft Azure AD by creating an Azure AD application and granting the necessary permissions. This step is crucial for enabling secure authentication and authorization between the printer and O365.

Next, navigate to the Apps menu on the AltaLink C8145 and select O365. Enter your Azure AD credentials and follow the prompts to authenticate the printer with O365.

Once authenticated, you can configure the O365 settings on the printer, including:

• Account settings: Configure the O365 account settings, such as the tenant ID, client ID, and client secret
• Service settings: Configure the O365 services, such as OneDrive, SharePoint, and Exchange
• Security settings: Configure the security settings, such as encryption and authentication protocols

Enabling O365 Services

To enable O365 services on the AltaLink C8145, follow these steps:

1. Navigate to the Services menu and select O365
2. Choose the O365 service you want to enable, such as OneDrive or SharePoint
3. Enter your O365 credentials and follow the prompts to authenticate the service
4. Configure the service settings, such as the document library and folder path
5. Save the changes and restart the printer to apply the new service settings

Troubleshooting and Maintenance

To troubleshoot common issues with O365 integration on the AltaLink C8145, follow these steps:

First, check the printer’s Event Log for any error messages or warnings related to O365 integration. You can also check the O365 Service Status to ensure that the services are enabled and functioning correctly.

If you encounter issues with authentication or authorization, check the Azure AD Application settings and ensure that the necessary permissions are granted. You can also reset the O365 credentials on the printer and re-authenticate the device.

Regular maintenance is also crucial to ensure optimal performance and security of the AltaLink C8145. Schedule regular firmware updates, clean the printer’s Print Head and Scanner Glass, and replace the Toner Cartridges as needed.