The Stanford Per Diem is a system used to reimburse individuals for expenses incurred while conducting university business. This system is designed to provide a straightforward and efficient way for employees, students, and non-employees to receive reimbursement for legitimate expenses related to Stanford University activities. The per diem rates are established by the university and are based on the location and type of expense.
Stanford Per Diem Rates
The Stanford Per Diem rates are categorized into different tiers based on the location and type of expense. The rates are as follows:
- Meal per diem rates: These rates vary depending on the location, with higher rates for areas with a higher cost of living. For example, the meal per diem rate for the San Francisco Bay Area is 64 per day, while the rate for international locations can range from 50 to 100 per day.</li> <li>Lodging per diem rates: These rates also vary depending on the location, with higher rates for areas with a higher cost of living. For example, the lodging per diem rate for the San Francisco Bay Area is 150 per night, while the rate for international locations can range from 100 to 250 per night.
- Incidental per diem rates: These rates are used to reimburse individuals for miscellaneous expenses such as tips, transportation, and other incidentals. The incidental per diem rate is $10 per day.
Eligibility and Reimbursement
To be eligible for reimbursement under the Stanford Per Diem system, individuals must be conducting university business and must have incurred expenses that are reasonable and necessary for the performance of their duties. Reimbursement is typically made through the university’s expense reporting system, and individuals must provide receipts and other documentation to support their expenses. The Stanford Financial Management System is used to process and track expenses, and individuals can access the system online to submit their expense reports.
| Expense Type | Per Diem Rate |
|---|---|
| Meal (San Francisco Bay Area) | $64 per day |
| Lodging (San Francisco Bay Area) | $150 per night |
| Incidental | $10 per day |
Stanford Per Diem Policy
The Stanford Per Diem policy is designed to ensure that individuals are reimbursed for legitimate expenses in a fair and efficient manner. The policy outlines the procedures for submitting expense reports, the types of expenses that are eligible for reimbursement, and the per diem rates for different locations and types of expenses. The policy also includes guidelines for receipts and documentation, as well as procedures for resolving disputes or discrepancies. Additionally, the policy emphasizes the importance of compliance with university policies and procedures, as well as adherence to federal and state regulations.
Receipts and Documentation
Individuals must provide receipts and other documentation to support their expenses when submitting an expense report. The receipts must be itemized and dated, and must include the name and address of the vendor. The documentation must also include a description of the business purpose of the expense, as well as the date and location of the expense.
What is the Stanford Per Diem system?
+The Stanford Per Diem system is a system used to reimburse individuals for expenses incurred while conducting university business. The system provides a straightforward and efficient way for employees, students, and non-employees to receive reimbursement for legitimate expenses related to Stanford University activities.
How do I submit an expense report?
+To submit an expense report, individuals must access the Stanford Financial Management System online and follow the prompts to create and submit a new expense report. The report must include receipts and other documentation to support the expenses, as well as a description of the business purpose of the expense.
In conclusion, the Stanford Per Diem system is an essential tool for individuals conducting university business. By understanding the per diem rates, eligibility, and reimbursement procedures, individuals can ensure that they are reimbursed for legitimate expenses in a fair and efficient manner. It’s crucial to stay up-to-date with the latest information on per diem rates and reimbursement policies, and to follow the guidelines and procedures outlined in the Stanford Per Diem policy.
